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Club Bylaws

Club By-Laws

TOP OF THE ROCK/PEE WEE WRESTLING BY-LAWS

A private organization of the Wyoming Amateur Wrestling Association and USA Wrestling

Revised November 2014

ARTICLE I-DUTIES OF OFFICERS

  1.  The President shall preside over all meetings, act as chairman of advisory groups, and perform such executive responsibilities of the office, including matters of insurance, facilities, discipline, and representation of the club at Wyoming Amateur Wrestling Association (WAWA) meetings. The President must be able to delegate responsibility to others regarding all facets of the organization. The President will serve as tournament director for the Mac McCulley/Top of the Rock Classic and the Joe Oldfield/Pee Wee Wrestling Tournament. The president position will be up for election in odd years.
  2.  The First Vice President, working with other officers, is responsible for organizing the Pee Wee Wrestling practices. This includes the organization of the practice schedule, setting up coaches to oversee the practices, scheduling of facilities, and the total operation of the tournament. Working with the Second Vice President, the First Vice President is responsible for organizing individuals and coordinating the inventory and purchase of team equipment. In the absence of the President at any function, the First Vice-President shall exercise the powers and duties of the President. The First Vice President position will be up for election in even years.
  3.  The Second Vice President is responsible for the recruitment of mat officials and pairing masters from within the organization. This includes the organization of head mat officials and head pairing masters for the Mac McCulley/Top of the Rock Classic and the Joe Oldfield/Pee Wee Wrestling Tournament. In the absence of the President and First Vice-President, the Second Vice-President shall exercise the powers and duties of the President. The Second Vice President position will be up for election in odd years.
  4.  The Recording Secretary shall keep a record of all meetings, including board meetings, read minutes of the previous meeting, make notice of meetings in an appropriate manner, and organize the results from tournaments and pictures for newspaper articles and advertisements.  The Recording Secretary shall be entitled to stationary, postage, and supplies as the duties of the office may require. This person will provide receipts for such items to the treasurer of the organization. The Recording Secretary position will be up for election in even years.
  5.  The Registration Secretary is responsible for the organization of the necessary registrations of athletes and coaches for the organization and submission of such registrations to the appropriate individuals of the WAWA and USA Wrestling. The Registration Secretary is also responsible for the necessary copying and disbursement of tournament flyers and other pertinent information to the members of the organization and shall be entitled to stationary, postage, and supplies as the duties of the office may require. This person will provide receipts for such items to the treasurer of the organization. The Registration Secretary position will be up for election in odd years.
  6.  The Treasurer shall keep a record of all funds, deposit all funds in a local bank, and make all disbursements by check which will be signed by any two approved persons as authorized by the officers of the organization. The treasurer will have all account balances available at all meeting of the board and the organization. This person will be responsible for the receipt of mail at the organization’s mailbox and is entitled to stationary, postage, and supplies as the duties of the office may require. This person will provide receipts for such items.  A financial report will be prepared and presented to the board by May 15th of each year. The Treasurer position will be up for election in even years.
  7. The Head Coach will assume an appointed position as approved by the board of the organization. The Head Coach is responsible for the everyday operation of the practice rooms used by the organization. He will also work with the First Vice President organizing coaches for the Pee Wee Wrestling program.
  8. The Fundraising Director will assume an at-large position as approved by the board of the organization. The Fundraising Director is responsible for the organization of the concession stands and hospitality rooms for the program’s events, as well as the team picnic at the end of the season. The Fund Raising Director is responsible for finding equitable fund raising events which are appropriate for the organization. The director is also responsible for maintaining a current inventory of all items used or sold during fund raising events to prevent any over or under stock of items.  The Fundraising Director position will be up for election in odd years.
  9. There will also be 3 at large positions
  10. The board of the organization may delegate any of the above responsibilities to any adult volunteer.
  11. The terms of office for the elected officers shall be two years, with the following exceptions;
  12. Any officer may be removed from duties before his/her term has expired by a vote of the board of the organization and a letter of explanation will be sent to that individual by certified mail. That individual can appeal the board’s decision within seven days of the receipt of such mail.
    b.      The First Vice-President shall move into the President’s position at the conclusion of the President’s term of office.
    c.      The Second Vice-President shall move into the First Vice-President’s position at the time the First-Vice President moves into the President’s position.
    d.      The First Vice-President shall act as interim President should the President resign prior to the expiration of his/her term of office.
    e.      The Second Vice-President shall act as interim President should the President and First Vice-President resign prior to the expiration of their terms of office.
    f.      The Recording Secretary shall act as interim President should the President, First Vice- President, and Second Vice-President resign prior to the expiration of their terms of office.

ARTICLE II-STATEMENT OF PRINCIPLES

  1.  The objective of this club is to: inspire youth regardless of gender, race, color, or creed; practice the ideals of health, citizenship, and character; bring youth closer together through a common interest in sportsmanship, fair play, and fellowship; impart the elements of safety, sanity, and intelligent supervision; and ensure the welfare of the wrestler first, foremost, and entirely free of adult lust for glory.
  2.  The specific purpose of the organization is to acquaint the wrestlers with wrestling rules and       fundamentals sanctioned under USA wrestling as the governing body.

    ARTICLE III-WRESTLER ELIGIBILITY

  3.  Only children 5 years and older may be allowed to participate in the Top of the Rock Wrestling Club. A child must be turning 5 during the year of competition, as per the rules of USA Wrestling.
  4.  Those who have been active in the Top of the Rock Wrestling Club for two seasons are not eligible for the Pee Wee Wrestling Program.
  5.  Pee Wee wrestlers are limited to those children who are between the ages of 4 (must turn 4 between January 1-June 1) and 12 years old on or before December 31.
  6.  A wrestler can be dismissed of the current season for any of the following reasons:
  7.  Any wrestler dropped from the organization for any reason cannot participate with the organization for the remainder of the season.
    b.    Misconduct, which includes, but is not limited to:
    Biting, fighting, bullying, name calling, abusive language;
    c.    Possession, use, or distribution of any illegal substance with the exception of a legally obtained drug prescription;
    d.    Use or possession of tobacco or alcohol;
    e.    Vandalism of any and all property, including practice and tournament facilities as well as hotels/motels;
    f.     Continued disruption of practices or/and poor sportsmanship.
  8.  A wrestler can be withheld from participating as a representative of the organization for any of the above reasons plus any of the following:
  9. For missing more than 1/3 of the scheduled practices;
    b.    Disrespect to any wrestler, coach, assigned chaperone, or club official;
    c.    Having a communicable disease (at the discretion of the board of the organization).
  10.  This list of misconducts is not all inclusive. Other incidents will be dealt with as they arise, by the head coach and other officers of the organization.
  11.  Written documentation of any disciplinary action will be handled in the format shown in Appendix A.

    ARTICLE IV-CERTIFICATION

Forms:
1.      Written registration filled out by the parent/guardian for each wrestler must be on file with the club.  Acknowledgement of these bylaws is given by signing the registration form.
2.      Wrestlers must have all forms completed and turned in by February 15th.  After February 15th, wrestlers will assume responsible for obtaining and purchasing the USA wrestling cards.  The club will not reimburse USA card fees after February 15th.
3.      A birth certificate (photocopy only) must be on file with the Registration Secretary before a wrestler can compete.
4.      A signed medical release must be on file with the club before a wrestler can compete.
5.      USA cards will not be provided until all club fundraising obligations have been met.

ARTICLE V-COACHES AND CLUB OFFICIALS

  1. Eligibility: The following are prerequisites for adult participation in the Top of the Rock Wrestling Club:
  2. The Head Coach must be at least nineteen years of age and must know and  the prerequisites of wrestling, and will be selected by the officers of the organization.
    b.      Assistant coaches must be at least eighteen years of age.  The assistant coaches shall be selected by the Head Coach subject to the approval or disapproval of the officers of the organization. Alternate coaches may be selected by the Head Coach on an as-needed basis.
    c.      The maximum number of official assistant coaches may vary by need.
    d.      Ideally, there will be a ratio of one coach for every ten wrestlers.
    e.      All coaches and adults in the practice rooms will have a USA Coaching card. This is mandatory.
    f.      The number of pairing and mat officials registered by the club shall be the number required by WAWA guidelines for the number of officials per number of wrestlers plus one extra pairing official and two extra mat officials.
  3.  Responsible Club Officials:
  4. The responsible team officials shall be the elected and appointed board officers and the coaching staff.
    b.     The individuals responsible for the club shall insure coaching ethics and any other necessary control requirements are adhered to at all times.
    c.     The Head Coach shall be responsible for insuring that all equipment borrowed from the organization is returned at the end of the season.
  5.  Coaching Ethics: The Head Coach and Assistant Coaches shall employ the following ethics:
  6. They will refrain from use of alcohol or tobacco during contact with wrestlers;
    b.      They will not “belittle” wrestlers, but may use constructive criticism in private.
    c.      They will not criticize the opposing team, coaches or fans in any shape or form, i.e. good sportsmanship.
    d.      They will refrain from using abusive/profane language.
    e.      They will not discrimination on gender or win/loss record.
    f.      They will emphasize that good athletes are physically and mentally alert.
    g.      They will strive to make every wrestling activity serve as a training ground for life and as a basis for good mental and physical health.
    h.      They will emphasize proper nutrition/diet for proper weight control/loss.
    i.      They will set a good example by following all the rules and regulations of the wrestlers as it pertains to them.
  7.  Acts of Disbarment:
  8. A coach or other adult acting in an official capacity may be barred from further participation in the organization or any of its affiliates by violating any of the following rules or committing any of the following acts.
    b.      Striking any coach, official, spectator, or participant in the USA Wrestling program.
    c.      For any sufficient cause, such as unsportsmanlike conduct, unethical behavior, or profane language, whether on the mat, as a spectator, or any official capacity.
  9.  Written documentation of any disciplinary action will be handled in the format shown in Appendix A.

ARTICLE VI-PARENT/GUARDIAN ETHICS

  1.  A parent/guardian must refrain from unsportsmanlike conduct, which includes but is not limited to;
    2.      A parent/guardian will not criticize the coaches, wrestlers, opposing clubs, fans or officials, whether publicly or privately.
    3.      A parent/guardian will not interfere with the coaching methods of the coaching staff.
    4.      A parent/guardian will refrain from using abusive and/or profane language.
    5.      A parent/guardian will abide by school district policy regarding the possession and/or use of illegal drugs and alcohol on school property.
    6.      A parent/guardian will instill good sportsmanship in their wrestler.
    7.      A parent/guardian will not strike any coach, official, spectator, or participant in the USA Wrestling program.
    8.      Any comments or concerns by a parent/guardian should be directed to the Head Coach or to the officers of the organization as soon as possible.
    9.      A parent/guardian will guarantee athletes will not be unsupervised or unattended following practices or competitions. Children will not be left alone at practice or competition sites.   Parents will be responsible for their child’s behavior at all wrestling activities and in hotel/motel rooms.
  2.  Acts of Dismissal:
  3. A parent/guardian may be dismissed and their child’s/children’s membership with the organization and any of its affiliates terminated by violation of any of the above noted acts. The determination of this dismissal shall be approved by a majority vote of the board of the organization.
  4.  Written documentation of any disciplinary action will be handled in the format shown in Appendix A.

ARTICLE VII-RULES VIOLATIONS

  1. Conference Authority:
  2. Any violation of the rules pertaining to the USA Wrestling Rule Book shall be handled first by the Top of the Rock Wrestling Club, followed by the Wyoming Amateur Wrestling Association, and finally, by USA Wrestling.
  3. Club Authority:
  4. Nothing herein contained prohibits the organization from taking immediate action on a violation if the officers of the organization decide this action is in the best interest of the organization.
    b.      Any member of the organization that has been dropped from the team or barred from any event of the organization has the right to have such action reviewed and a chance to present his/her case to the board of the organization, then to be voted upon by the board of the organization to either uphold official action taken or overrule such action. Any action passed by the board of the organization will be the final word, unless overruled by WAWA or USA Wrestling.
  5. All decisions made by board of the organization are binding upon all individuals.

ARTICLE VIII-SUPPLEMENTAL CLUB POLICIES

  1. Policies for travel expenditures for the organization and its members shall be as follows:
  2. Club officials and coaching staff will be designated official chaperones or substitutes will be appointed by officers of the organization as needed.
    b.      Rooms for trips to state, regional, and national competitions will be paid for as follows:
  3. Rooms for coaches, mat officials, and pairing officials at the state tournament will be paid for in full.
    d.      Entry fees for all state tournaments will be paid by the organization for those athletes in good standing with the organization and have met fundraising obligations.
    e.       One meal per day at the state tournament will be purchased by the organization with all members dining together. A schedule of these meals will be provided.
  4. Wrestlers competing in regional and national events will receive a stipend per event for travel expenses based on available club finances and having met the fundraising obligations.
  5. Coaches and Officials may receive a stipend for travel expenses to regional or national events based on available club finances.
  6. All assets generated by the Top of the Rock/Pee Wee Wrestling organization shall remain the property of the organization.
  7. An audit of the finances of the organization will be done once a year or upon request of any one of the general membership.  A financial report will be prepared and presented to the board by May 15th of each year.
  8. There will be a carry-over balance of at least $3500 at the end of the season’s activities.

    ARTICLE IX-RULES STATEMENT

  9. Any revisions, additions, or deletions to these bylaws must be voted on by the board of the organization prior to their incorporation. These bylaws will be reviewed and revised every two years by the board of the organization.
  10. State
    a. In order to qualify for team points following the new state guidelines we need to have at least one official for every 5 wreslers in the club. This would mean one Referee and one Pairer for every 10 wrestlers. We currently have over 100 wrestlers registered. Please help out if you can!
  11. Online Cards
    b. To obtain your Coaches, Pairing or Ref’s cards please visit www.themat.com

ARTICLE X-ORGANIZATION’S RIGHTS

  1. The organization, upon a vote of its board of organization, reserves the right to refuse membership to any individual if it is found to be in the best interest of the organization.

 

 

 

Contact Us
If you have any questions or comments, please email us
teamadmin@topoftherockwrestling.com

Approval of bylaws

/s/  Shaun Coruthers                                                     11/4/2015
___________________________                _______________

Signature of President,                                         Date
Top of the Rock Wrestling Club

APPENDIX A

Top of the Rock Wrestling Club
PO Box 1262
Rock Springs, WY 82902-1262

WRITTEN NOTICE OF DISCIPLINARY ACTION

__________________, a wrestler or adult member (Circle One) of the Top of the Rock Wrestling Club, an organization of the Wyoming Amateur Wrestling Association and USA Wrestling, is now being notified of their violation of the organization’s bylaws __________________(Article, Section)  which requires the acknowledgment by both the organization and the individual involved. With your signature, you understand that not only is this your written warning, but if found guilty in any future incident, your membership and participation in the organization can and will be terminated.

________________________________
Participant’s Signature

_________________________________
Parent’s Signature*

__________________________________
Organization Representative’s Signature

* Parent’s Signature is required if the incident in question involves a minor wrestler.